Find out about your transcript and getting replacement certificates.
Difference between transcripts and certificates
An official transcript is a formal record of the modules studied during your degree.
A transcript can sometimes be referred to as a European Diploma Supplement. These are the same documents.
A certificate is the official recognition of your award outlining your qualification.
Final year students 2023
Getting your transcript
You will receive an electronic copy of your transcript, sent to you by email, prior to the summer graduation ceremonies.
If you have received a final award, this will be a full transcript and will include all the marks you achieved during your time at Sussex. If you have been affected by the marking boycott, we will send you an interim transcript that will show all your modules, but will only include marks where these are available. Once the boycott concludes, and all marking and associated quality assurance processes completed and your final award is confirmed by an examination board, a definitive transcript will be sent to you.
Some transcripts will indicate that they are provisional. This means that for some of your modules, not all the University’s quality assurance processes have been completed because of the boycott. Once the boycott concludes, these processes will be completed, and final marks and awards confirmed. A final transcript will be sent to you. It is possible, that as a result of these quality assurance processes, marks and final outcomes could change. If this is the case for you, we will contact you directly.
Getting your certificate
If you have a confirmed final award, your certificate will be sent to you after summer graduation.
Your certificate will be sent to your graduation address that you provided when confirming whether you will attend a graduation ceremony.
If you have a UK address, your certificate will be sent by recorded delivery, or by UPS if you have an international address.
If you have been awarded an interim Ordinary degree, because of missing marks, your certificate will be sent to you once all your work has been marked and your final award confirmed.
If you have been awarded an interim Ordinary degree, pending resits in the A3 assessment period, and depending on these marks your final award will be confirmed at the resit assessment boards in early September.
Continuing students
You can request an interim transcript, confirming the results of modules you have studied so far. If you have been impacted by the marking boycott, your interim transcript will only include the results for modules that have been confirmed through an examination board.
Request an interim transcript as a continuing student.
We cannot issue a final transcript until your degree has been awarded.
If you’re a BSMS student, contact the University of Brighton’s alumni services.
Former students
You can request transcripts separately if you:
- need extra copies of your transcript for a job application or further studies
- have withdrawn from your course.
Request a transcript as a former Sussex student.
We aim to process transcripts within 10 working days, however it can take longer at busy times or for older records.
Transcripts are usually sent as an electronic pdf document.
Physical copies of your transcript
If you request a physical copy of your transcript, this will be sent by Royal Mail 2nd Class or standard Airmail and can be sent in signed and sealed envelopes if you request this. Airmail can take up to 21 days to arrive. You can request your documents to be sent by courier to one address, but there is an extra £35 charge for doing so.
Graduates from 1990 or earlier
If you completed your course in or before 1990 we can only provide a letter confirming your dates of study and overall award.
Getting your degree certificate
If you have your degree certificate, we can provide a certified copy of the original for free.
Email a scanned copy of your original certificate to student.archives@sussex.ac.uk.
Replacement certificates
If your award certificate has been lost or damaged, you can apply for a replacement certificate.
Important: The certificate which the University issues as proof of the conferment of an award is an important document which should be carefully preserved. The University will not issue additional copies or duplicates to any applicant holding an undamaged original certificate. Duplicates, while having precisely the same standing as the originals which they replace, are produced in the format currently in use and may not be a facsimile of the original. The loss or destruction of a certificate is a serious matter and a duplicate will only be issued at the discretion of the University. The University reserves the right not to issue a duplicate, nor to specify reasons for its decision.
As part of the application process, you must submit:
- your passport or driving licence as photographic identification
- if you have changed your name since you graduated, a document confirming your name change – for example, a marriage certificate.
Cost
The charges for documents and postage are:
- £30 for a replacement certificate to a UK address (Royal Mail, signed-for)
- £45 for a replacement certificate and a transcript to a UK address (Royal Mail, signed-for)
- £65 for a replacement certificate to a non-UK address (by courier)
- £80 for a replacement certificate and a transcript to a non-UK address (by courier).
We will send you a link to pay through the Sussex online shop.
You must provide a delivery address where you will be able to sign for the documents in-person.
Apply for a replacement certificate.
Students at partner institutions
Partnership students
If you’re a student, or former student, at a partner institution, and you want a transcript of your course modules, contact your partner institution directly.
View contact details for all Sussex partner institutions.
You can also apply for a replacement partnership institution certificate if you studied with one of our partners.
You are subject to the certificate rules and costs above.
If you have questions about other forms or documents relating to your institution, contact the Sussex Partnerships office.
Letters and forms
If you need other documents to prove your status as a student, find out: