Find out about your transcript and getting replacement certificates.
Difference between transcripts and certificates
An official transcript is a formal record of the modules studied during your degree.
A transcript can sometimes be referred to as a European Diploma Supplement. These are the same documents.
A certificate is the official recognition of your award outlining your qualification.
You normally get this at your graduation ceremony.
Skip to more about certificates.
Partnership students
If you’ve studied at a partner institution, see details about getting transcripts, certificates and other documents as a partnership student.
Getting your transcript
How you get your transcript depends if you are a current student or if you have completed your course or left the University.
If you are a current student
You can receive an interim transcript, confirming the results of modules you have studied so far.
Request an interim transcript as a current student.
We cannot issue a final transcript until your degree has been awarded.
If you’re a BSMS student, contact the University of Brighton’s alumni services.
If you have completed your course
You will be presented with your final transcript at your graduation ceremony.
You can request transcripts separately if you:
- need extra copies of your transcript for a job application or further studies
- have withdrawn from your course.
Request a transcript as a former Sussex student.
We aim to process transcripts within 10 working days, however it can take longer at busy times or for older records.
Physical copies of your transcript
If you want a printed version of your transcript, there is a cost for this.
The first transcript print-out is charged at £15. Additional copies ordered at the same time cost £2 each.
You will be emailed details about how to pay after you have submitted our transcript request form.
All documents are sent by Royal Mail 2nd Class or standard Airmail, and can be sent in signed and sealed envelopes if you request this. Airmail can take up to 21 days to arrive. You can request your documents to be sent by courier to one address, but there is an extra £35 charge for doing so.
Graduates from 1990 or earlier
If you completed your course in or before 1990 we can only provide a letter confirming your dates of study and overall award.
Getting a degree certificate
Important: if you're attending one of the summer graduations this year, your certificate will be sent by post.
You can choose how to receive your certificate after we email you inviting you to your graduation ceremony.
You can let us know whether you would like to:
- be presented with your degree certificate at your graduation ceremony
- have your documents posted to you
- collect your certificate from campus.
If you choose to receive your certificate by post, it is normally sent out after your graduation ceremony place either by recorded delivery, or UPS if you have an international address.
Copies of your certificate
If you have your degree certificate, we can provide a certified copy of the original for free.
Email a scanned copy of your original certificate to student.archives@sussex.ac.uk.
Replacement certificates
If your award certificate has been lost or damaged, you can apply for a replacement certificate.
Important: The certificate which the University issues as proof of the conferment of an award is an important document which should be carefully preserved. The University will not issue additional copies or duplicates to any applicant holding an undamaged original certificate. Duplicates, while having precisely the same standing as the originals which they replace, are produced in the format currently in use and may not be a facsimile of the original. The loss or destruction of a certificate is a serious matter and a duplicate will only be issued at the discretion of the University. The University reserves the right not to issue a duplicate, nor to specify reasons for its decision.
As part of the application process, you must submit:
- your passport or driving licence as photographic identification
- if you have changed your name since you graduated, a document confirming your name change – for example, a marriage certificate.
Cost
The charges for documents and postage are:
- £30 for a replacement certificate to a UK address (Royal Mail, signed-for)
- £45 for a replacement certificate and a transcript to a UK address (Royal Mail, signed-for)
- £65 for a replacement certificate to a non-UK address (by courier)
- £80 for a replacement certificate and a transcript to a non-UK address (by courier).
We will send you a link to pay through the Sussex online shop.
You must provide a delivery address where you will be able to sign for the documents in-person.
Apply for a replacement certificate.
Students at partner institutions
If you’re a student, or former student, at a partner institution, and you want a transcript of your course modules, contact your partner institution directly.
View contact details for all Sussex partner institutions.
You can also apply for a replacement partnership institution certificate if you studied with one of our partners.
You are subject to the certificate rules and costs above.
If you have questions about other forms or documents relating to your institution, contact the Sussex Partnerships office.
Letters and forms
If you need other documents to prove your status as a student, find out: