Find out about your transcript and getting replacement certificates.
Difference between transcripts and certificates
An official transcript is a formal record of the modules studied during your degree.
A transcript can sometimes be referred to as a European Diploma Supplement. These are the same documents.
A certificate is the official recognition of your award outlining your qualification.
Getting your certificate and transcript
Final-year students
If you're attending your graduation ceremony, you'll receive your certificate and final transcript on the day.
If you choose not to attend the ceremony, you must inform us of your intentions through the graduation tab on Sussex Direct where you can select to collect your certificate and transcript or have them sent to you, after the ceremonies have taken place. You must provide an up to date address so we can send your documents. We use Royal Mail recorded delivery for UK addresses, and UPS for international addresses.
If you have been awarded an interim degree and will be undertaking further assessments in the A3 assessment period, you will be contacted after the results are published regarding your final certificate and transcript being issued to you.
Masters students have the opportunity to receive their degree certificates and transcripts during November, following on from final results publication in October. You will be contacted following results.
Continuing students
Request an interim transcript as a continuing student.
We cannot issue a final transcript until your degree has been awarded.
If you’re a BSMS student, contact the University of Brighton’s alumni services.
Former students
For undergraduate courses which ended before 2008, we can only provide you with an official letter confirming your name, date of birth, dates of study and overall award gained.
For postgraduate courses which ended before 2015, we can only provide you with an official letter confirming your name, date of birth, dates of study and overall award gained.
Both official undergraduate and postgraduate letters are signed and stamped, and are provided as a PDF at a cost of £5.
You can request transcripts separately if you:
- need extra copies of your transcript for a job application or further studies
- have withdrawn from your course.
Request a transcript as a former Sussex student.
We aim to process transcripts within 10 working days. It can take longer at busy times or for older records.
Transcripts are usually sent as a digital pdf document.
Physical copies of your transcript
If you request a physical copy of your transcript, this will be sent by Royal Mail 1st Class or standard Airmail and can be sent in signed and sealed envelopes if you request this. Airmail can take up to 21 days to arrive. You can request your documents to be sent by courier to one address, but there is an extra £45 charge for doing so.
Cost
The charges for documents and postage are:
|
1 Transcript / European Diploma Supplement |
£20 |
|
2 Transcripts / European Diploma Supplements |
£22 |
|
3 Transcripts / European Diploma Supplements |
£24 |
|
4 Transcripts / European Diploma Supplements |
£26 |
|
5 Transcripts / European Diploma Supplements |
£28 |
|
6 Transcripts / European Diploma Supplements |
£30 |
|
7 Transcripts / European Diploma Supplements |
£32 |
|
8 Transcripts / European Diploma Supplements |
£34 |
|
10 Transcripts / European Diploma Supplements |
£35 |
|
15 Transcripts / European Diploma Supplements |
£40 |
We will send you a link to pay through the Sussex online shop.
Important: You must provide a delivery address where you will be able to sign for the documents in-person.
Getting a copy of your degree certificate
If you have your degree certificate, we can provide a certified copy of the original for free.
Email a scanned copy of your original certificate to student.archives@sussex.ac.uk.
Replacement certificates
If your award certificate has been lost or damaged, you can apply for a replacement certificate.
Important: The certificate which the University issues as proof of the conferment of an award is an important document which should be carefully preserved. The University will not issue additional copies or duplicates to any applicant holding an undamaged original certificate. Duplicates, while having precisely the same standing as the originals which they replace, are produced in the format currently in use and may not be a facsimile of the original. The loss or destruction of a certificate is a serious matter and a duplicate will only be issued at the discretion of the University. The University reserves the right not to issue a duplicate, nor to specify reasons for its decision.
As part of the application process, you must submit:
- your passport or driving licence as photographic identification
- if you have changed your name since you graduated, a document confirming your name change – for example, a marriage certificate.
Cost
The charges for documents and postage are:
|
To a UK address |
|
|
A Replacement Certificate ONLY by Royal Mail, signed for |
£40 |
|
A Replacement Certificate AND a Transcript by Royal Mail, signed for |
£50 |
|
To a Non-UK address |
|
|
A Replacement Certificate ONLY to a non-UK address by courier |
£75 |
|
A Replacement Certificate AND a transcript to a non-UK address by courier |
£90 |
We will send you a link to pay through the Sussex online shop.
Important: You must provide a delivery address where you will be able to sign for the documents in-person.
Apply for a replacement certificate.
Students at partner institutions
If you’re a student, or former student, at a partner institution, and you want a transcript of your course modules, contact your partner institution directly.
View contact details for all Sussex partner institutions.
You can also apply for a replacement partnership institution certificate if you studied with one of our partners.
You are subject to the certificate rules and costs above.
If you have questions about other forms or documents relating to your institution, contact the Sussex Partnerships office.
Letters and forms
If you need other documents to prove your status as a student, find out: