Find out how to collect your username and password and register online.
How to start Online Registration
You will receive an email containing your candidate number and instructions on how to complete Online Registration. This will include checking personal details, informing us of your next of kin, confirming your term-time address and providing a photo for your student ID card.
Registration is important because it means you are officially a member of the University.
- activates your IT login and Sussex email account
- opens your Library account
- gives you membership of the Students’ Union.
Your printing account is set up the first time you log into a campus computer.
This year, registration is a fully online process for all new and continuing students.
You should register before you start your course. You have until the end of teaching week 3 to complete this.
Important: If you’ve contacted our registration team and you’ve yet to receive a reply, please be patient. We are replying to emails as quickly as possible during this busy time and we will be in touch soon.
Supplying a photograph
You must upload a picture of yourself during Online Registration. This is for your student ID card.
The picture must be:
- a portrait headshot with only you in the photo
- recent and a true likeness
- in colour
- clear, in focus and free from red-eye or shadow
- free of reflection or glare from glasses.
- face forward, look at the camera, with eyes open and nothing covering your face
- not wear sunglasses
- not wear a hat or cover your head unless for medical or religious reasons.
Try not to lose your card as you may be charged for a replacement.
Getting your student ID card
There will be no in-person registration event so you must complete registration online as soon as possible.
The final part of the registration process is to get your student ID card (and BRP if applicable). For UK-based students who don’t need a visa this will be sent to your home or term-time address depending on when you register.
For students who do need a visa, once your student ID card and BRP are ready you will be able to collect them from the reception at the Student Systems and Records Office in Bramber House, level 1. We will email to let you know when they are available for collection.
Your student ID card is also your Library card.
International student registration
Registration is different for international students from outside of the UK.
If you need a visa to study in the UK, we will contact you once we receive your BRP and tell you how to complete registration.
We need scans of your:
- date stamped vignette (visa sticker in passport)
- BRP – the front and back.
Your vignette should have been date-stamped by a Border Force Officer when you arrived. If not, we will need a scan of your boarding pass or travel ticket instead, as evidence of the date your arrived. If you used an e-gate, please let us know.
If you do not have a BRP or vignette (for example, as an EU, EEA or Swiss national who used the new ‘UK Immigration: ID Check’ app) and received your immigration permission online, send us:
- a scan of your passport
- a scan of your boarding pass or ticket showing when you arrived in the UK
- your “share code” from the ID Check app, so we can check your immigration permission – see how to view and prove your immigration status.
If you were under 18 on 21 September 2020 and applied for a Tier 4 visa we will need a signed letter from your parents or legal guardian showing you consent to the arrangements for your travel, reception and living arrangements in the UK. This can be the same letter you submit to the Home Office with your visa application. We will tell you how to do this before registration.
In some cases we may need to check the status of your immigration application with UKVI before you can register.
Once you have completed registration, we will email you to let you know that your BRP and student ID card are available for collection from the Student Systems and Records Office in Bramber House, level 1.
Applying for a visa from within the UK
If you applied for a visa while still in the UK (for instance as a student who has been studying with Study Group), you will need to email us the front of your previous BRP and your Document Checklist.
You should complete as much of the registration process as you can. You will be given provisional registration status until your new BRP is seen by the University.
International students studying remotely
If you are studying remotely, you need to tell us this when you complete your online registration.
In the personal section there is a question which asks if you have an impediment to travel to the UK. You need to choose the option which most closely matches the reason you are not coming to the UK yet.
You will need to upload a scan of the photo page of your passport.
You will then be registered provisionally as a remote studying student. You will complete registration when you arrive and we have all your visa documents on file.
Students studying remotely will be able to access Canvas, the University’s virtual learning environment, where you will find details of the learning and teaching for your course.
Paying your tuition and accommodation fees
You pay your tuition fees as part of the Online Registration process. You will be guided through this by the system. If you are paying tuition fees with a Student Loans Company loan, you will not need to arrange payment through online registration.
You will pay your accommodation fees through our accounts system a few days after you move in. We will be in touch with you about how to do this.
If you have a scholarship, this will show in the registration process. If your scholarship is not showing, email email@example.com.
Maintenance loans will be released to eligible students once registration is complete and verification has been approved.
Sussex Direct and Canvas
If you’ve accepted an offer from Sussex you will have an email including instructions on how to collect your username and password. Once you’ve done this you will have access to our IT systems, including Sussex Direct and Canvas.
New students can select option or elective modules during online registration. Continuing students use Sussex Direct.
See your teaching timetable on Sussex Direct. If you can’t see your timetable, either you have not yet selected your option modules or your School has not yet added you to the relevant teaching groups. Contact your school if you have any queries.
Criminal convictions disclosure
As part of our safeguarding obligations to all members of our campus community, we require all students to let us know if they have any “relevant unspent” criminal convictions. You will be asked about this during Online Registration.
Read more about our policy around criminal convictions.